Department of Salaries and Allowances

 

Department

Department of Salaries and Allowances

اManagement Unit

Salaries and Allowances

Position

Manager of the Administration Salaries and Allowances

Boss

General Director of Teaching Staff Members and Employees' Affairs

 

 

 

 

 

 

 

 

First: Objective

·          n

·         Allowances Unit

Third: Responsibilities and Duties

·         Creating plans essential for conducting tasks of Administration of Salaries and Allowances.

·         Organizing and developing methods and procedures of the administration work.

·         Observing work in the administration.

·         Supervising performance efficiency and finding out  and solving work problems.

·         Auditing and checking salaries  of the university employees before being approved and signed.

·         financial administration for disbursement. financial transaction to the    Sending

·         Following the received transactions and transferring them to the official.

·         Following the amendments of the administration.

·         Preparing consultation contracts and following their registration on the system.

·         Preparing, checking and auditing decrees concerning contractees' dues.

·         Addressing competent departments inside and outside the university concerning disbursement of the employees' dues.

·         Preparing periodic reports on the activities of the administration and submitting them to general manger.

·         Conducting any task relevant to his area of specialization.

Administration of Salaries and Allowances

 

Administration

Administration of Salaries and Allowances

Management Unit

Salaries Unit

Responsibilities

·         Approving decrees of appointing new employees and promotions as follows:

·         Receiving files of the newly recruited staff from the affairs of Teaching Staff Members or personnel affairs.

·         Making sure of each employee's incentive value.

·         Approving appointment decrees.

·         Approving disbursement of allowances added to files of salaries after being issued by the competent party.

·         Estimating appointment differences  of the university employees.

·         Adding such differences to monthly salaries.

·         Providing the individuals, who weren't disbursed, appointment allowance.

·         Receiving the file of  promotion decree from the affairs of Teaching Staff Members or personnel affairs.

·         Making sure of promotion decree.

·         Approving the employee's salary after promotion and making sure of  adding allowances to salaries.

·         Estimating promotion differences and approving them to salaries items.

·         Contractees's drafts are as follows:

·         Receiving the contractees' contracts from the contractees unit.

·         Verifying each contractee's data, salary and allowances.

·         Approving exceptional increase after the agreement of the competent body.

·         Disbursing living and furnishing allowance according to the contract.

·         Estimating appointment or renewal differences for each contractee.

·         Approving the addition of differences to monthly salaries.

·         Approving  disbursement of the contractees' tickets.

Final decision is conducted as follows:

Receiving final decrees from personnel affairs.

Approving the employee's final decree.

Approving the final decrees for the sake of lending  Bank or Land Bank.

Adding final decrees to the employee's file.

Adding final decrees to monthly salaries.

Various drafts:

A.    ( University council, Scientific Council, Colleges council, Departments Councils and permanent committees) are conducted as follows:

Receiving minutes decrees from accrual unit in Faculty members and personnel affairs administration.

Approving it in the program of salaries system.

Creating and signing  drafts of colleges councils and sending them to the administration of finance.

B. (Books and resources allowance/Printing and bookbinding allowance), as follows:

- Receiving the decision of allowances from Delegation Administration of the internally delegated faculty members.

- Approving and auditing the value of allowance to be added to the drafts.

C.  (Emission allowance/ leave suspension of the faculty members' allowance), as follows:

- Receiving the decision of emission allowance from human resources affairs.

- Checking and approving allowance value.

- Issuing the drafts of emission allowance to be sent to the financial administration.

- Receiving the decision of leave suspension of the faculty members and employees after the approval of the competent body from human resources office.

- Checking and approving the validity of data and entered values.

- Issuing the drafts of leave suspension to be sent to the financial administration.

D. Drafts of over time bonus of the faculty members, as follows:

- Receiving the decision of over time bonus of the faculty members after the approval of the competent body from human resources affairs.

-Checking and approving the validity of data and entered values.

- Issuing the drafts of over time bonus to be sent to the financial administration.

E. Drafts of employees' salary (affiliation and parallel education), as follows:

- Calculating the drafts of employees' salary (affiliation and parallel education) after making sure of adding new employees and estimating salary differentials, if any.

- Issuing the drafts to be sent to the financial administration.

- Any other assignments in their respective areas.

 

Salaries and Allowances Administration

 

Administration

Salaries and Allowances Administration

Administrative Unit

Allowances Unit

 

 

 

 

Responsibilities

·         Estimating internal and external delegation as follows:

- Receiving internal and external delegation from the accrual unit of  both Faculty members and the employees.

-Approval of the decree.

·         Checking expenses items, concerning the value of delegation and transference values and

disbursing the tickets cost if the University didn't provide boarding issue.

·         Approving the impact of delegation after approving and checking  the details.

·         Creating, printing and signing a draft of internal and external delegation.

·         Sending correspondences to the director of salaries and allowances administration.

Estimating training courses.

·         Approving the impact of training courses after approving and checking  the details.

·         Creating, printing and signing a draft of training courses.

·         Sending correspondences to the director of salaries and allowances administration.

·         Estimating training courses.

·         Filling in forms of  Lending Bank as follows:

-The applicant should fill in the form.

-Filling all fields concerning salaries administration, including employment initiation and defining rank, basic salary and allowances.

-Signing what was filled in.

·         Estimating overtime as follows:

-- Receiving internal and external delegation from the accrual unit of  both Faculty members and the employees.

-Approval of the decree.

·         Checking expenses items that involves the following:

1- Overtime expenses

2-Transference allowance reward

·         Approving the  impact of overtime decrees after approving and checking  the details.

·         Creating, printing and signing a draft of overtime.

·         Sending correspondences to the director of salaries and allowances administration.

·         Estimating training courses as follows:

·         Based on the basic salary, overtime reward for normal days is estimated ( from 25 % to 50 % according to the competent body's agreement).

·         A reward for external recruitees.

·         Creating a draft that involves:

1-  Names of external recruitees.

2-Number of lectures.

3- One lecture reward.

4-  Total Dues assigned for each recruitee.

5- Total Dues assigned for all recruitees.

·         The official has to approve the draft.

·         The official has to approve the release order.

·         Sending correspondences to the director of allowances and salaries administration.

·         A reward for Faculty of Medicine students during the internship year involves the following aspects:

·         Verifying the attachment of the regulation copy which states disbursing the rewards of Faculty of Medicine students during the internship year.

·         Creating a draft involving the following aspects:

1- Names of Students.

2- Rewards that the competent body defines.

·         The official has to approve the draft.

·         The official has to approve the release order.

·         Sending correspondences to the director of allowances and salaries administration.

·         Identifying accounts numbers of the University personnel as follows:

·         Logging on salaries system and downloading the account number in the personnel's database involved in salaries system in order to save the employee's dues in his account.

·         Conducting other tasks relevant to the area of specialization