Administrative communication (E-Correspondence)
Organizing and following received mails, organizing and sending mails to the competent departments, organizing archives to restore and benefit from them easily, and saving sent and received mails.
Receiving teaching staff members and employees and the other officials (reviewers),providing them with the information related to their tasks and coordinating this with the departments of the administration.
-Preparing periodic report, involving accurate statistics of sent and received correspondences, performance rates related to processing received correspondences and problems faced administrative communications and the officials, on works of administrative communications.
-Creating and developing a plan concerning organizing archives.
- Conducting any tasks relevant to the area of specialization.
1-Receiving all correspondences.
2-Registering contents of the received correspondences according to the system of administrative communications.
3-Printing poster and numerating received correspondences.
4-Sending received correspondences to the competent departments.
5-Distributing received circulars.
1-Receiving all sent correspondences.
2-Registering contents of sent correspondences according to the system of administrative communications.
3-Printing poster and numerating sent correspondences.
4-Taking rapid actions to send correspondences to the competent departments in and out of the University.
5-Registering and sending all decrees.
Processing daily mail.
Receiving daily mail.
Submitting daily mail to the general manager.
Submitting mail to each competent authority.
Processing Telephone Calls
Receiving telephone calls.
Identifying the caller and purpose of the call.
Connecting calls to the competent authority.
Making the manger's required calls.
Printing correspondences after editing.
Sending correspondences to administrative communication.
Organizing General Manager's Schedule
Registering visitors' data.
Preparing required data.
Taking appropriate actions according to the purpose of auditing.
Follow-up General Manger's works
Defining topics that need follow-up.
Taking actions appropriate for topics follow-up.
Coordination essential for obtaining the administration requirements.
Preparing requirements of stationary items essential for the general manager office.
Preparing maintenance and malfunction notification relevant to general manager office.
Conducting other tasks relevant to the area of specialization.
Administration of Documents, Records and Files
-Keeping each Saudi Arabian and contractee employees a specific file involving all decrees, letters and correspondences .
-Creating and distinguishing files for Saudi Arabian and contractee employees.
-Arranging all files according to the traditional cataloguing .
-Sending the files of the individuals who were transferred from the university.
- Photocopying and preparing documents of appointment and contract to be sent to the Ministry of Civil Service.
-Inserting data of the University employees in the program.
-Preparing the employees work cards .